The University allows employees traveling for University business to request travel advances to cover the expected out of pocket expenses of their trip. Generally, travel advances are for those employees who do not have corporate credit cards. For information on the University credit card program, see below.
TRAVEL REIMBURSEMENTS TO EMPLOYEES, STUDENTS. AND NON-EMPLOYEES:
The University complies with IRS requirements on substantiation of expenses. This section explains those requirements and provides guidance with respect to various aspect of University business travel. For more information on Travel Expenses, visit Guidelines For Travel Expenses under Resources on the Comptroller website.
For Reimbursement of Travel Expenses – Use the BFAS Form.
This is a Microsoft Office form that is used to request reimbursement of out of pocket expenses related to University business travel.
WHEN BOOKING VEHICLE, AIRLINE, and HOTEL for TRAVEL:
Visit the concur website for vehicle rental, airline tickets, and hotel stays. For technical support when visiting the concur website please contact BTI, via the Syracuse University dedicated line 315-234-1461, Monday – Friday, 7:00 am to 7:00 pm. All calls outside these hours will automatically roll to the after – hours service that can provide assistance in the US and Canada. For International Travel after Business Hours, call 201-221-4462
Syracuse University has entered into an agreement with JPMorgan Chase Bank, (“Chase”), which provides qualified employees with a credit card at University expense to purchase selected goods for pickup or delivery, as well as, travel and entertainment on behalf of the University.
FOREIGN TRAVEL ACCOUNTS:
All foreign travel, including conference travel (other than conference registrations) should be coded to the appropriate 560720 – 560728 travel accounts based upon the destination of the trip.
All domestic travel, including conference travel (other than conference registrations) should be charged to 560706 Travel-Domestic.