Payroll Account Crosswalk

As you may be aware, the Office of Budget and Planning, the Office of Human Resources and the Payroll Office in consultation with Budget Managers, have been working toward consolidation of the Payroll Chart of Accounts. As a result of these efforts, the account listing has been reduced from approximately 150 to 30 payroll accounts, simplifying the process of selecting the appropriate Payroll account and ensuring consistency across campus.

Following is additional information:

  • All account changes to current active position numbers will be converted by system generated mappings in the HR/Payroll and General Ledger systems, so no manual changes will be required at the department level.
  • The new Payroll Chart of Accounts will become effective in fiscal year 2013; the corresponding fringe rates will be published by the Comptroller’s Office.
  • An employee’s assigned Job Code and Paygroup will be added to the payroll related My Reports to further assist in the classification/grouping of employees (that you may have done previously using an account).
  • For all Position Approval Memos (PAM) submitted with a fiscal year 2013 start date, please use the updated Chart of Accounts as the old accounts will become inactive in fiscal year 2013.

If you have any questions, please feel free to contact one of the following individuals.

Chris Eiffe, Office of Budget and Planning x4785
Pam Socker, Office of Human Resources x2349
Brian Pendergast, Payroll Office x1426

Effective Fiscal Year 2013
Existing Account Description New Account New Description
500010 9-Mo Acad Dpt Heads 500011 Faculty
500011 9- Mo Professors 500011 Faculty
500012 9-Mo Assoc Prof 500011 Faculty
500013 9-Mo Asst Prof 500011 Faculty
500014 9-Mo Instructors 500011 Faculty
500015 9-Mo Lecturers 500011 Faculty
500018 9-Mo Other Faculty 500011 Faculty
500214 PT Faculty-Union(Std Benefits)
501005 9-month Asst/Assoc Dean 511005 Academic Administrator-Faculty
503256 Graduate Associates 503259 Graduate Assistants
503257 Grad Assist 9 mo 1 FTE 20 hr e 503259 Graduate Assistants
503259 Graduate Assistants exempt 503259 Graduate Assistants
503288 Grad Assist-Fws 50% -exempt 503259 Graduate Assistants
504244 GA – Coaching Staff 503259 Graduate Assistants
504256 GA – semi Floating nonexempt 504256 Graduate Assistants-NonExempt
504257 GA – weekly nonexempt 504256 Graduate Assistants-NonExempt
504286 GA FWS Floating Hrly 504256 Graduate Assistants-NonExempt
504287 GA FWS Weekly 504256 Graduate Assistants-NonExempt
510005 Fac Deans 12 Mo 511005 Academic Administrator-Faculty
510010 Fac Acad Dpt Hd 12 Mo 500011 Faculty
510011 Fac Professors 12 Mo 500011 Faculty
510012 Fac Assoc Prof 12 Mo 500011 Faculty
510013 Fac Assist Prof 12 Mo 500011 Faculty
510014 Fac Instructors 12 Mo 500011 Faculty
510015 Fac Lecturers 12 Mo 511005 Academic Administrator-Faculty
510018 Fac Other 12 Mo 500011 Faculty
511001 Acad Exec Officers 12mo 511005 Academic Administrator-Faculty
511002 Acad Exec Directs&Dpt Hds 12mo 511005 Academic Administrator-Faculty
511005 Acad Exec Deans 12mo 511005 Academic Administrator-Faculty
511010 Acad Dpt Hds 12mo 511005 Academic Administrator-Faculty
511018 Acad Exec Other 12mo 511005 Academic Administrator-Faculty
512001 Exec Adm Officers 40 hr 512002 Exec Administrator-NonFaculty
512002 Exec Adm Direct&Dpt Hds 40 hr 512002 Exec Administrator-NonFaculty
512005 Exec A/A Dean 40 hr (no Facult 512002 Exec Administrator-NonFaculty
512020 Exec Adm Managers 40 hr 512002 Exec Administrator-NonFaculty
512021 Exec Adm Other 40 hr 512002 Exec Administrator-NonFaculty
513001 Exe NF Officers 12 mo 40 hr 513021 Exempt Staff
513002 Exe NF Direct&Dpt Hds 12 mo 40 513021 Exempt Staff
513005 Exe A/A Dean-12m40h (no Fac Ra 513021 Exempt Staff
513010 Exe NF Acad Dpt Head 12 mo 40 513021 Exempt Staff
513018 Exempt Other 12 mo 40 hr 513021 Exempt Staff
513020 Exe NF Mgrs 12 mo 40 hr 513021 Exempt Staff
513021 Exe NF Other 12 mo 40 hr 513021 Exempt Staff
513025 Exe NF 12 Mo Other Academic 40 513021 Exempt Staff
513044 Exe NF Coaching Staff 513044 Exempt Coaching Staff
513102 ExeNF Dir&Dpt Hds 12mo 37.5hr 513021 Exempt Staff
513120 Exe NF Mgrs 12 mo 37.5 hr 513021 Exempt Staff
513121 Exe NF Other 12mo 37.5 hr 513021 Exempt Staff
514044 NonExe Coaching Staff 514072 NonExempt Staff
514072 NonExe Clerical 12 Mo 40 hr 514072 NonExempt Staff
514073 NonExe ServNUnion 12 mo 40 hr 514072 NonExempt Staff
514074 NonExe Tech 12 mo 40hr 514072 NonExempt Staff
514172 NonExe 12 Mo Clerical 37.5 hr 514072 NonExempt Staff
514173 NonExe 12mo Serv NUnion 37.5hr 514072 NonExempt Staff
514174 NonExe 12mo Technical 37.5hr 514072 NonExempt Staff
514175 NonExe 12mo CraftNunion 37.5hr 514072 NonExempt Staff
515065 Union parking 12 mo service 515065 NonExempt Staff -Union Parking
515066 Union parking 12 mo clerical 515065 NonExempt Staff -Union Parking
515073 Union Service 12mo 40hr 515073 NonExempt Staff – Union
515075 Union Craftsman 12mo 40hr 515073 NonExempt Staff – Union
515172 Union Library 12mo 37.5 hr 515073 NonExempt Staff – Union
520010 1-Sem Acad Dpt Hds 40 hr base 520014 PT Faculty – NonUnion
520011 1-Sem Professor 40 hr base 520014 PT Faculty – NonUnion
520012 1-Sem Assoc Prof 40 hr base 520014 PT Faculty – NonUnion
520013 1-Sem Assist Prof 40 hr base 520014 PT Faculty – NonUnion
520014 1-Sem Instructor 40 hr base 520014 PT Faculty – NonUnion
520015 1-Sem Lecturer 40 hr base 520014 PT Faculty – NonUnion
520018 1-Sem Other Acad 40 hr 520014 PT Faculty – NonUnion
520511 Union PT Fac Professor 520514 PT Faculty-Union(Mod Benefits)
520512 Union PT Fac Professor – Assoc 520514 PT Faculty-Union(Mod Benefits)
520513 Union PT Fac Professor – Asst 520514 PT Faculty-Union(Mod Benefits)
520514 Union PT Fac Instructor 520514 PT Faculty-Union(Mod Benefits)
520515 Union PT Fac Lecturer 520514 PT Faculty-Union(Mod Benefits)
520518 Union PT Fac Other Academic 520514 PT Faculty-Union(Mod Benefits)
523001 Exe non12mo Officers 40hr 513021 Exempt Staff
523002 Exe non12mo Directs&Dpt Hds 40 513021 Exempt Staff
523005 Exe non12mo Adm Dean 40hr 513021 Exempt Staff
523020 Exe non12mo Managers 40hr 513021 Exempt Staff
523021 Exe non12mo Other 40hr 513021 Exempt Staff
523044 Exe non12mo Coaching Staff 513021 Exempt Staff
523102 Exe non12mo Direct&Dpt Hd 37.5 513021 Exempt Staff
523120 Exe non12mo Managers 37.5hr 513021 Exempt Staff
523121 Exe non12mo Other 37.5hr 513021 Exempt Staff
524072 Nonex non12mo Clerical 40hr 514072 NonExempt Staff
524073 Nonex non12mo Service 40hr 514072 NonExempt Staff
524074 Nonex non12mo Technical 40hr 514072 NonExempt Staff
524172 Nonex non12mo clerical 37.5hr 514072 NonExempt Staff
524173 Nonex non12mo ServNUnion 37.5 514072 NonExempt Staff
524174 Nonex non12mo Technical 37.5hr 514072 NonExempt Staff
524175 Nonex non12mo Craftsman 37.5hr 514072 NonExempt Staff
525065 Union parking non 12mo service 515065 NonExempt Staff -Union Parking
525066 Union parking non 12mo clerica 515065 NonExempt Staff -Union Parking
525172 Union Clerical Non 12mo 37.5hr 515073 NonExempt Staff – Union
530010 Acad Dept Heads Summer Only 530011 Faculty – Summer
530011 Fac Professors Summer 530011 Faculty – Summer
530012 Fac Assoc Professors Summer 530011 Faculty – Summer
530013 Fac Asst Professors Summer 530011 Faculty – Summer
530014 Fac Instructors Summer 530011 Faculty – Summer
530015 Fac Lecturers Summer 530011 Faculty – Summer
530018 Fac Other Summer 530011 Faculty – Summer
533256 Grad Asst Smr Semi Nonexpt 536259 Grad Assistant – Summer
533257 Grad Asst Summer nonexempt 536259 Grad Assistant – Summer
535073 Nonexempt Staff – Union – Summer 535073 Nonexempt Staff – Union – Summer
536259 Grad Assistants-Summer 536259 Grad Assistant – Summer
536278 Grad Assistants – Summer 536259 Grad Assistant – Summer
539973 Non-SU Student – Summer 544073 Casual / Temporary NonExempt
539976 SU Student – Summer 549976 Students – Non-FWS
540011 Casual Fac Professors 543021 Casual / Temporary Exempt
540012 Casual Fac Assoc Professors 543021 Casual / Temporary Exempt
540013 Casual Fac Asst Professors 543021 Casual / Temporary Exempt
540014 Casual Fac Instructors 543021 Casual / Temporary Exempt
540015 Casual Fac Lecturers 543021 Casual / Temporary Exempt
540018 Casual Fac Other Academic 543021 Casual / Temporary Exempt
541005 Casual Deans 543021 Casual / Temporary Exempt
541010 Casual Academic Dept Heads 543021 Casual / Temporary Exempt
542014 Casual Executive 543021 Casual / Temporary Exempt
543002 Casual Directors&Dept Heads 40 543021 Casual / Temporary Exempt
543020 Casual Managers 40 hr 543021 Casual / Temporary Exempt
543021 Casual Other Exempt 40 hr 543021 Casual / Temporary Exempt
543102 Casual Directors&Dept Heads 37 543021 Casual / Temporary Exempt
543120 Casual Managers 37.5 hr 543021 Casual / Temporary Exempt
543121 Casual Other Exempt 37.5 hr 543021 Casual / Temporary Exempt
543259 Casual Graduate Assistants 543259 Casual Graduate Assistants
544044 Casual Coaching Staff 544044 Casual Coaching Staff
544072 Casual Clerical 40 hrs 544073 Casual / Temporary NonExempt
544073 Casual Service 40 hr 544073 Casual / Temporary NonExempt
544074 Casual Technical 40 hr 544073 Casual / Temporary NonExempt
544075 Casual Craftsman 40 hr 544073 Casual / Temporary NonExempt
544080 Overtime-Nonexempt 40 hr 544080 Overtime
544172 Casual Clerical 37.5 544073 Casual / Temporary NonExempt
544173 Casual Service 37.5 544073 Casual / Temporary NonExempt
544174 Casual Technical 37.5 544073 Casual / Temporary NonExempt
544175 Casual Craftsman 37.5 544073 Casual / Temporary NonExempt
544180 Bonus 549992 Award / Bonus
549958 Resident Advisors 544073 Casual / Temporary NonExempt
549976 Student-Non Fws 549976 Students – Non-FWS
549978 Student-Non Fws – Fica Taxable 549976 Students – Non-FWS
549979 Extra Service Vouchers 549979 Extra Service / Overload
549986 Fws-100% 549986 Students – FWS 100%
549987 Fws-100% – Fica Taxable 549986 Students – FWS 100%
549988 Fws-50% 549988 Students – FWS 50%
549989 Fws-50% – Fica Taxable 549988 Students – FWS 50%
549990 Taxable Moving Expenses 549990 Taxable Moving Expenses
549991 Taxable Dues/Memberships 549991 Taxable Dues / Memberships
549992 Awards 549992 Award / Bonus
549993 Taxable Travel 549993 Taxable Travel / Lodging
549998 Employee Benefits-Other Wages 549998 Employee Benefits-Other Wages
549999 Pay-Spl Authorized 549999 Disability/Salary Continuation