Access Available to Users

Access to Financial transactions is based on specific Chartstring combinations within a department and/or program, varies by account type and level of access granted. 

For example, a user may be granted access to all programs within a specific department number(s) or specific programs within specific department numbers.  Or a user may be granted access to all programs within an area (1st 3 digits of a department) or specific programs within an area (1st 3 digits of a department).

Additionally, access may be be granted to one or more of the following account types:

  • Revenues (Income Accounts)
  • Operating Expense (Non-payroll expense accounts)
  • Exempt Payroll
  • Non-exempt Payroll

Access may be granted at varying levels for payroll access as well:

  • Payroll Summary – Can only see summarized payroll transactions – No employee ID numbers
  • Payroll Detail – Can see employee ID numbers for payroll transactions

Access Categories Available to Users:

  • Budget Manager– This will enable the user to:
    • Enter online Budget Transfers
    • Enter and work online Journals
    • Query Budgets in PeopleSoft
    • Update Mycode Descriptions
    • Post Mycode Adjustments
    • Query Budget and Financial Data in Hyperion
    • Query Grants Data in Hyperion
    • Query Payables and Purchasing Data in Hyperion
    • Receive Secure Burst Reports
    • Receive Secure Burst Summary Reports  Note: Must be approved by the Budget Office
  • Journal Entry AND FAB Inquiry– This will enable the user to:
    • Enter and work online Journals
    • Query Budget and Financial Data in Hyperion
    • Query Grants Data in Hyperion
    • Query Payables and Purchasing Data in Hyperion
    • Receive Secure Burst Reports  IMPORTANT: The contents of the reports are limited by the FAB Chartstring access of the processor as of the indicated run date. Please be aware of this limit when using the reports.
  • Journal Entry (ID Entry ONLY)– This will enable the user to:
    • Enter and work online Journals NO ACCESS TO HYPERION REPORTING
  • FAB Inquiry Only– This will enable the user to:
    • Query Budget and Financial Data in Hyperion
    • Query Grants Data in Hyperion
    • Query Payables and Purchasing Data in Hyperion
    • Receive Secure Burst Reports  Note: NO ACCESS TO PEOPLESOFT IMPORTANT: The contents of the reports are limited by the FAB Chartstring access of the processor as of the indicated run date. Please be aware of this limit when using the reports.
  • RCM Reporting– gives access to the reports in the Hyperion folder for RCM
  • Mycode Description Update– allows non-Budget Managers to have access to update the Mycode descriptions in the range assigned to a particular area.
  • Mycode Adjustment– allows non-Budget Managers to have access to input Mycode adjustments into PeopleSoft Financials.
  • Budget Cost Share Report– allows non-Budget Managers to have access to the Hyperion report in the FAB, General Ledger folder.
  • Non-Sponsored Restricted Funds Report– allows non-Budget Managers to have access to the Hyperion report in the FAB, General Ledger folder.
  • Purchase Order Inquiry– allows users without  access to General Ledger/Budget reports access to the PO Inquiy located in Hyperion in the FAB, Purchasing and Payables folder.
  • Principal Investigator– allows users without  access to General Ledger/Budget reports access to the Grants reports located in Hyperion in the FAB, Grants folder.
  • Co-Investigator– allows users without  access to General Ledger/Budget reports access to the Grants reports located in Hyperion in the FAB, Grants folder.
  • Sponsored Project Manager– allows users without  access to General Ledger/Budget reports access to the Grants reports located in Hyperion in the FAB, Grants folder.
  • Grant Account Clerk– allows users without  access to General Ledger/Budget reports access to the Grants reports located in Hyperion in the FAB, Grants folder.
  • Sponsored Project Expenditures Report (S.P.E.R.)– allows access to the online Project Expenditures reporting tool.  This is available for users with Grants access with payroll detail.

Go to the FAB FAST Request page for instructions on requesting the desired access.

Payroll Access:

Training is required for access to Time Input / Approval and Online RAP. Training courses are held monthly. Training and registration information is available on the Payroll Training web page.  Once you have attended training, your IC can complete the FAST request to grant you access. Online PAR access does not require attending a training course; your IC can complete the FAST request to grant you access. Go to the PAYROLL FAST Request page for instructions on requesting the desired access.