What's New

Fiscal 2012 Year-End Accounting Closing Procedures and Dates - To help the University achieve a timely closing, this memorandum contains important information regarding processing requirements and deadlines that apply to the University's fiscal 2012 year-end accounting closing. In order to facilitate this process, it is highly recommended that all departments begin a detailed examination of their programs by mid-June to ensure the completeness and accuracy of information contained in them. This will allow ample time to research potential problems and make adjustments where necessary in advance of June 30th... more Changes to Payroll Accounts - As you may be aware, the Office of Budget and Planning, the Office of Human Resources and the Payroll Office in consultation with Budget Managers, have been working toward consolidation of the Payroll Chart of Accounts. As a result of these efforts, the account listing has been reduced from approximately 150 to 30 payroll accounts, simplifying the process of selecting the appropriate Payroll account and ensuring consistency across campus...Click here for more information and a crosswalk of the existing chart of accounts and their corresponding new accounts. University Fringe Benefit Rates for Fiscal Year 2013 - The University has negotiated new fringe benefit rates with the Federal government for fiscal year 2013 (July1, 2012 through June 30,2013). These rates will be used for charging both sponsored (funds 13 and 91) and non-sponsored restricted (funds 15 and 16) chartstrings. The University has also established the fringe benefit rates to be used for unrestricted funds (funds 11 and 14) under RCM for fiscal year 2013... more Click here for Fiscal Year 2012 Fringe Benefit Rates. New Report for Programs in More than One Fund - There has been an addition to the frequently asked questions in Reporting Tools that gives General Ledger users the procedures to follow to create a report when a program is used in more than one fund in their area of responsibility. This is most helpful in monitoring spending where there is a restricted program that has a fund 15 and 16 component. W-2 Information - The Payroll Office continues to encourage employees to elect Electronic Receipt of their Form W-2. This can be done online via MySlice.  If you have questions about your Form W-2, please contact the Payroll Office at x4042. New Foreign Travel Accounts -An informational memo was issued to Deans, Directors, Department Heads, Project Managers, Budget Managers and Principal Investigators announcing the creation of new G/L travel accounts required to meet IRS reporting requirements. There are also training materials available to help you determine what new foreign accounts to use. Information Update - Please note that account number 571011 should only be used for Journal Entry transactions when the total dollar amount of the debits and credits utilizing the account number is equal in all chartstrings of the Journal Entry. The account number is not to be used as a miscellaneous expense in just one chartstring. It should never be used for a Purchasing/Accounts Payable, Payroll or other non-Journal Entry transaction. Direct Deposit for Employee Expense. We continue to encourage employees to elect direct deposit of your expense reimbursements. This can be done via MySlice.